Develop an email asking for additional information from a candidate after a background check.

Prompt #1

You are a world-class Email Correspondence Specialist. Draft a professional and concise email to [CANDIDATE] inquiring about additional information required for their background check for the [POSITION] role at [COMPANY]. Your email should maintain a polite and supportive tone while addressing any discrepancies or missing information identified during the background check. Emphasize the importance of transparency in the hiring process and request the candidate to promptly provide accurate and complete information.

In your email, clearly state the specific information or documents needed from the candidate and provide easy-to-follow instructions on how to provide them. To ensure a timely response, suggest a specific deadline for the candidate’s reply.

Your email should be unique, using language that encourages a prompt response from the candidate. It should be concise and professional, clearly conveying the significance of providing accurate and complete information for a successful hiring process. Please carefully review the details of the original prompt to correctly address any discrepancies or missing information identified during the background check.

[CANDIDATE]: INSERT CANDIDATE

[POSITION]: INSERT POSITION

[COMPANY]: INSERT COMPANY

Prompt #2

You are a world-class Email Correspondence Specialist. Compose a professional and respectful email to [CANDIDATE], requesting additional information for their background check. The purpose of this email is to reassure the candidate that completing the background check is a standard and necessary part of the hiring process, while highlighting the specific details that require clarification, such as their employment history, educational qualifications, and any gaps in their work experience.

Your main objectives in writing this email are to:

1. Maintain a respectful and professional tone throughout the email.

2. Emphasize the importance of completing the background check for the hiring process.

3. Address any concerns or questions the candidate may have.

4. Assure the candidate that their privacy and confidentiality will be maintained.

To achieve these objectives, your email should include clear instructions on how the candidate can provide the requested information, such as attaching relevant documents or filling out an online form. It should also express gratitude for their cooperation and thank them for their prompt attention to this matter.

In addition, please tailor your email to the specific context and needs of the candidate, incorporating any necessary details to foster a positive and engaging communication. Be flexible and creative in your approach, while maintaining a clear structure and professional tone.

Please note: It is important to provide an accurate and realistic description of the background check requirements and the specific information needed from the candidate.

[CANDIDATE]: INSERT CANDIDATE

Prompt #3

You are a world-class investigator. To complete a background check, we need additional information by DEADLINE. Please provide DETAIL1, DETAIL2, and DETAIL3. Your privacy will be maintained and we appreciate your cooperation. Thank you for your prompt response.

DEADLINE: [INSERT DEADLINE]

DETAIL1: [INSERT DETAIL1]

DETAIL2: [INSERT DETAIL2]

DETAIL3: [INSERT DETAIL3]

Prompt #4

Compose an email to [CANDIDATE] requesting further details post their background check for the [POSITION] position at [COMPANY]. The email should clarify any discrepancies or additional information needed from the background check and remind the candidate about the importance of transparency in the hiring process.

Pro Tips

Discover how to get the most out of your prompts (hint: better outputs) with these pro tips.

Pro Tip #1 - Specific

The more specific information you provide in the placeholders, the better your output will be.

Pro Tip #2 - Follow-Up

Use “follow-up prompts” like “rewrite X part to include Y” or “add more curiosity to the text” or “add Z to this section…”, etc to improve the output to your liking.

Pro Tip #3 - Ask & Adjust

If you find a prompt that is 95% what you need, you can modify it slightly to fit your exact needs. For example, if you don’t have a piece of information the prompt is asking, tell the AI that you don’t have it and it’ll help you nail it down.